What types of work does The Smart Octopus edit?
I edit and proofread all types of documents, including research papers and reports, grant proposals, flyers and brochures, presentations at international conferences, letters and correspondence in all disciplines of biology and natural sciences, biomedicine and biotechnology.
Do you edit manuscripts in fields other than the biological, biomedical and natural sciences?
Yes. I am specialized in scientific editing for researchers in the life and physical sciences. However, I am more than willing to challenge myself in new fields and do edit manuscripts in other areas of study.
Who edits my paper?
I do. I am the editor that is doing the job as I do not subcontract my projects to others. I have a 1:1 relationship with each and every client and am your direct contact during all the phases of the project, from submission to delivery of the work.
How will I see the changes in my document?
Once the revision is complete, you will receive back two files: one containing the manuscript with the changes visible under Track Changes for you to accept or reject and another with the changes accepted for clearer reading. For a more detailed review of how the “Track Changes” tool works refer to Format and Procedure.
What is the difference between Proofreading, Copyediting and Substantive editing?
Proofreading is the lightest form of editing, the finishing touch so to speak, and involves correcting for punctuation and grammar, spelling mistakes, formatting and consistency.
Copyediting is the most essential form of editing, equivalent to polishing the text. It thus also involves checking for sentence structure errors and actually rearranging/rewriting sentences to remove passive voice, ambiguous references, awkward transitions, and wordiness.
Substantive editing is the most comprehensive form of editing and involves evaluating a document in terms of overall structure (organization and completeness) and coherence of content (flow of ideas and clarity).
Please refer to English Language Editing Service for additional information.
Will you assess my writing style or make major amendments to the structure of the manuscript?
It depends on the level of document editing you choose. The style, structure and coherence of content of your manuscript will only be assessed if you choose the Substantive editing service.
Can you help me reduce the word count of my paper?
None of my services are specific to reducing word count in a document. However, both Copyediting and Substantive editing involve rearranging or rewriting sentences also by cutting unnecessary words so that it is most likely that the edited version I will send back will contain less words than the original.
What do the Complementary editing services involve?
The Smart Octopus offers a range of add-on services especially useful in the revision of research papers to help you customize your order and possibly increase your chance of publication. These include: journal formatting requirements, future revisions, bibliography check, cover letter editing, and response letter editing. In particular, the editing of your cover letter is included at no additional cost if you choose the Substantive editing service. Moreover, I will edit your revised manuscript (prior or following submission) at no extra charge provided specific criteria are met (see My Discounts for further information).
Does your editing service include formatting?
I do not automatically include formatting to journal requirements as not all customers require it. It is, however, included as an add-on service, at an additional cost. Refer to Complementary editing services and Submission and Pricing for more details.
Can you help me re-edit my paper?
Sure I can. I fully understand that all munuscripts undergo revision, no matter how well they are written, either before submission (for additions or more changes to the paper) or following review (reviewers often require a round of revision before accepting a paper). I support you through the publication process and will edit your revised manuscript at no extra charge provided: i) the new/modified text is highlighted in the revised paper (by underlining or coloured fonts), ii) the amount of new text does not exceed 10% of the word count of the paper originally edited by The Smart Octopus. If not, I will edit all the manuscript again but you will only be charged 80% of the Copyediting service rate, i.e. 0.04-0.05 EUR p/word.
It is important to underline that I will edit the same revised manuscript (< 10% word count) for free a maximum of two times.
Will you edit or format figures or tables?
The Smart Octopus will edit the English of all files containing tables, figures, and any supplementary material as long as it is accessible to word processing under MS Word (all versions). Moreover, if you require the tables and figures be checked for consistency and accuracy (i.e. cross-reference and correct citation within the paper), you must use the Substantive editing service.
I cannot edit files in PDF, TIFF, GIF, or JPG format. However, please upload all figures and tables even if they are not in editable format as they help me to better understand and edit the text.
Do you check references?
Yes, sure, bibliography check is included among the add-on services at an additional cost (see Submission and Pricing for more details) and involves not only checking that the bibliographic citations in your manuscript correspond to those listed in the references list (cross-reference check) but also making sure that they are written correctly (in conformity with ISI Web of Knowledge).
The word count of the reference section is excluded when calculating the cost of editing.
Can you edit cover letters or response letters to editors and referees?
Yes, I can. Again, both are included among the Complementary editing services. Cover letter editing, in particular, is included for free as part of the Substantive editing service, while it has an additional cost for the other editing services. In both letter types I will check spelling, punctuation, grammar and syntax and will make sure the letter effectively introduces the paper to the journal editor (cover letter) or effectively addresses the reviewers doubts or questions (response letter).
Do you recommend journals?
Will you assess the scientific merit and quality of my paper?
No, by no means. I will not edit the manuscript for research content nor will I provide any feedback on aspects concerning experimental design, data and statistical analysis, or scientific significance.
Can you guarantee that my paper will get published by using your editing services?
I am confident that my editing and complementary services will better your chances of manuscript acceptance. However, publication is a subjective process and journals receive many more good submissions than they can take. Thus, I cannot guarantee that your paper will be accepted for publication after using my services.
The journal rejected my edited paper on the grounds of its language quality. How do you relate to this?
I guarantee that I will re-edit your paper for free if it is rejected by a journal for reasons of English language alone. However, I will ask you to send me a copy of the last version of the manuscript you submitted to the journal and will not be held responsible for any mistakes introduced into the paper between the time I edited it and the time it was submitted for publication.
What happens if you’re late in delivering my paper back?
The Smart Octopus will always strive to deliver the edited work within or before the announced deadline. If not, you will be refunded 10% of the editing fee for each day the delivery date exceeds the deadline.